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Contracts with sub-suppliers
Contracts with sub-suppliers

Create contracts with trade items from sub-suppliers

Lisa Janssen avatar
Written by Lisa Janssen
Updated over a week ago

You can record long-term agreements in Floriday, using the ‘contract trade’ functionality. Contract trade refers to long-term agreements made with a buyer. These types of agreements become customer-specific supply lines in Floriday, which both the grower and the buyer can call on.

You can also add trade items from the sub-supplier's catalogue to a contract with a sub-supplier.

On this page, we discuss the following item:

Record contracts in Floriday with sub-suppliers

You can create the contract in the same way as a contract without sub-suppliers (add info about creating a contract to this page). Just make sure that you check the box 'Contract with sub-suppliers' and go through the additional step for sub-suppliers.

Go to the left side of the menu in Floriday to Sales > Contracts and click on

'Add Contract'.

Fill out the general contact details: title, customer, location, delivery conditions and currency. Optionally, you can add end customers, an attachment, and a description to the contract.

Check the box next to 'Contract with sub-suppliers'.

Now add the sub-supplier(s). You can do this by clicking on 'Edit organisations'.

Find the supplier you want to add, and click on it so that it appears on the right side of the screen. Then click on 'Confirm' at the top right.

The sub-supplier has now been added to the contract. You can now add the trade items of the sub-supplier to the contract.

You can now add the trade items; an additional feature with sub-suppliers is that you can choose from which grower you want to add the trade items. Click on 'Add trade items', then you can select the grower from which you want to select the trade items at the top right (you can of course switch growers to add trade items from more than one grower).

Once you have selected the correct trade items, click on 'Confirm' and the trade items will be added to the contract.

You can also add alternatives for trade items. If a certain product cannot be delivered, you can offer your customer an alternative with the same terms (in the screenshot below, an alternative was added to the top trade item).

Fill in the schedule. Indicate for which period the contract applies, period from ⁠–⁠ to. Then indicate for which period you want to set the prices and quantities (per week, per month or per quarter). In this example we select: Week

Enter the purchase quantity & prices. You can select multiple weeks on the left side of the screen (using the check boxes). A purple bar will appear at the bottom of the screen, where you can simultaneously set the number of items and the price for all selected weeks. You can even apply this to all items in the contract if you wish.

Once you have finished entering a trade item, you can go to the next trade item by clicking on it on the right side of the screen or by clicking on the 3 dots on the right.

Once you have entered all the information, you can immediately save and exit the contract, or save it as a draft (for instance, so that you can still discuss things with a colleague).

Your contract has now been completed. You only have to wait for the buyer to accept the contract.

As soon as the buyer accepts the contract, you can both start placing standing orders on the contract. Do you want to know more about standing orders? Click here to read the article.

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