Create contracts to record agreements with buyers

Lisa Janssen avatar
Written by Lisa Janssen
Updated over a week ago

You can record long-term agreements in Floriday, using the ‘contract trade’ functionality. Contract trade refers to long-term agreements made with a buyer. These types of agreements become customer-specific supply lines in Floriday, which both the grower and the buyer can call on. All contract trade agreements are subject to a purchase obligation.

On this page, we discuss the following item:

Create contracts in Floriday

Both growers and buyers have the option to create a contract. The contract will, however, always have to be approved by the other party.

How do you, as a grower, create a contract?

Go to the left of the menu in Floriday to Sales > Contracts and click on ‘Add contract’.

Fill out the general contact details: title, customer, location, delivery conditions and currency. Optionally, you can add end customers, an attachment, and a description to the contract.

Then choose the delivery conditions and dispatch location. Under Delivery Location you can set the right delivery location. With more delivery options, you can also choose pick-up (pick-up at a stock location - ex yard), or other (delivery to another location or airport - mainly for international trade). Then you choose how the financial settlement should take place.

Add the trade items. Choose which trade items you want to include in the contract. You can also add alternatives for trade items. If a certain product cannot be delivered, you can offer your customer an alternative with the same terms (in the screenshot below, an alternative was added to the top trade item). If you wish to add the same trade item with multiple packaging configurations to a contract, you also use ‘alternatives’ to this.

Fill in the schedule. Indicate for which period the contract applies, period from - to. Then indicate for which period you want to set the prices and quantities (per week, per month or per quarter). In this example we select: Week. In this case, you indicate per each week how many you expect to purchase at what price, for the period you’ve established.

Enter the purchase quantity & prices. You can select multiple weeks on the left side of the screen (using the check boxes). A purple bar will appear at the bottom of the screen, where you can simultaneously set the number of items and the price for all selected weeks. You can even apply this to all items in the contract if you wish.

With contracts, you can work with ranges for quantity and price, because precisely how many are being ordered for what price is often not yet known. If you know exactly how many you’re going to order or the price is already set, you can leave the range empty.

Once you have finished entering a trade item, you can go to the next trade item by clicking on it on the right side of the screen or by clicking on the 3 dots on the right.

When you have entered all the information, you can immediately save and exit the contract, or save it as a draft (for example, so that you can still discuss things with a colleague).

Your contract has now been completed. You only have to wait for the buyer to accept the contract.

As soon as the buyer accepts the contract, you can both start placing standing orders on the contract. Do you want to know more about standing orders? Click here to read the article.

Trade settings

The contract functionality can be managed through trade settings by the main user in Floriday. Go to Network > Network > Trade settings and set this up for your organisation. Read all about trading settings here.

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